Template letter (Wales) to local council: apply for recognition as a qualifying residents’ association

Use this template letter to ask the local council to formally acknowledge your residents' association as a 'qualifying residents’ association'.

You should not rely on this template as an alternative to legal advice. If you have any questions about legal issues we recommend getting advice from a qualified professional. By using this template you accept our terms and conditions.

To use this template:

1. copy the text on this page or download the Word document
2. replace the text in square brackets with your details
3. choose the text that applies to you

[residents’ association name and address]

[Council's Housing or Licensing department]

[Council’s address]

[date]

To whom it may concern,

I am writing on behalf of [name of residents’ association].

We ask you to acknowledge, in writing, that the association is a qualifying residents’ association for [name of park home site].

The association meets the following eligibility criteria under the Mobile Homes Act 2013 (Wales):

• at least 50% of the eligible park homes on the site are represented in the association
• the association is independent from the site owner
• it has a fair and democratic constitution
• it has elected officers

I have attached our current up-to-date membership list as required by the Mobile Homes (Wales) Act 2013 information sheet on qualifying residents’ associations.

I have also [attached / or can make available if required]:

• evidence that we meet the 50% threshold
• names of the elected officers
• our constitution

Please send your written acknowledgement to me as [Secretary, Chair, Treasurer] of the association and notify the site owner.

Thank you,

[Name]

[Delete as appropriate: Secretary, Chair, Treasurer]

[Name of residents’ association]